Data Fields for Payment Categories

Category#

A user-defined numeral with a maximum length of three digits numbered between 900 and 999.

Description

A word or phrase describing the category being established (such as Cash).

Type

Select a payment type for the category, such as Regular Payment, Credit Card Auth Payment, or Loyalty Points Payment. These options are described in more detail in the table below.

Option	Description
ACH Payment	This option prompts for routing and checking account numbers to keep on file at the time of the transaction. This allows you to perform future checking account debiting transactions any time you have the authorization to do so.
Credit Card Auth Payment	This option initiates the program to swipe a credit card and process it using TSYS Merchant Solutions, OpenEdge, Vantiv Integrated Payments, or other integrated merchant processing program.
Debit Card Auth Payment	This option initiates the program that prompts a customer to swipe a debit card and enter a PIN.
E-Card Payment	This option allows customers to pay for purchases using an electronic gift card. Scan the card's barcode to view the card balance and enter the amount to apply to the transaction.
Food Stamps Payment	This option allows payment of merchandise using food assistance. Inventory categories may be set up to be eligible for food assistance. If these inventory items are part of a transaction using this payment category, AIMsi ensures that customers do not use food assistance to purchase non-qualifying items. For example, if only $5 of merchandise is eligible for food assistance, AIMsi presents a warning if the customer attempts to use $10 of food assistance toward the purchase.
Loyalty Points Payment	This option applies a customer's accumulated loyalty points balance (where points equal dollars) to the transactions. For example, if 100 loyalty points are equal to $1, a customer might apply 500 points to a transaction to reduce the cost by $5.
Paid By Check	This option prompts to scan a personal check through a MICR reader.
Regular Payment	This option is for payments that should not be processed through with authorization such as a cash payment.

CC Type

If the Type is Credit Card Auth Payment, select a credit card type in this box.

Hint: Right-click in this box to clear your CC Type selection.

Security

To prevent certain groups of employees from using this payment type, select a security level. The security levels here correspond to the Payment/Return Category Security Level process set up for groups on the Group Properties window or Group Permissions to Secured Items window. For example, if you set this value to Level 1, only groups with access to Payment/Return Category Security Level 1 can complete transactions using this payment type; individuals in groups without access to this security level will be unable to complete a transaction using this payment type without management override.

Hint: Right-click in this box to clear your Security selection.

Max Overtender

Enter the amount paid over the balance at which security authorization is required.

Ledger# to Debit for Payment/Credit

Enter the ledger number to debit for this payment type. This would generally be an asset account. The text below this box automatically updates depending on the ledger account. For example,Coupon Clearing might display for ledger number 109-7.

Hint: Press F6 in order to select the ledger number from your chart of accounts or to add the ledger number to your chart of accounts.

Receipt Number Override

Enter the number of receipts to print for transactions using this payment category if different from the default number of receipts set up for system variable NumberReceipts. For example, if the system variable is set to 1 but for this payment category you want to print two (one for the customer and one for your cash drawer), enter 2 here.

Open Cash Drawer

Click the Open Cash Drawer box if the payment category being established should open the cash drawer. Instances where you may not want the cash drawer to open would be if the customer paid by check or credit card and the drawer has a media slot that you may slide the check/receipt through.

Require Ref Number

Select this check box to require a reference number on any payment made using this payment category.

Location code(s)

Enter location codes, separated by the pipe symbol (|), to make this payment category available at just those locations.